Deputy Country Director for Programme
- Country Programme: Ukraine
- Base: Kyiv, Ukraine with frequent field trips
- Start date: ASAP
- Line Manager: Country Director
People in Need (PIN) is a Czech-based international non-governmental organization (NGO) that has provided humanitarian and development assistance across more than 20 countries since 1992. Today, PIN stands as one of the largest organizations of its kind in Central and Eastern Europe, supporting vulnerable communities in Asia, Africa, the Middle East, and Eastern Europe.
PIN empowers civil society, advocates for human rights, and promotes social inclusion both at home and abroad.
About the role
The Deputy Country Director for Program (DCDP) supervises the entire program portfolio.
The DCDP is responsible for defining program development and implementation strategies, and planning on the basis of the overall Country Strategy, in close cooperation with Country Director, including formulation of new project proposals and continuous improvement of program’s implementation and quality.
Together with the Country Director, the DCDP represents PIN to donors, partners, authorities and other stakeholders, ensuring that PIN is recognized for its field experience and models of action.
The DCDP cooperates closely with Deputy Country Director for Systems and Operations (DCDSO) to contribute to continues improvement of support processes, with Head of Communication and Advocacy Department (HoCA) to generate evidence and formulate key messages to influence the positive changes, as well as with Head of Safety, Security and Access (HoSA). Internally, the DCDP contributes to a positive working environment for PIN staff and ensures that continuous improvements and Safeguarding is integrated in programming and functioning of organization.
Internal relations
The DCDP reports directly to the Country Director who provides direction and general supervision.
The DCDP serves as the line manager for Program Area Operations Director, Head of Grants and Reporting, Head of Quality and Program Development, Partnership Manager, Program Manager, Resilience and Recovery Coordinator, overseeing the work on Data Management team and Finance and Administrative Coordinators and works closely with the DCDSO, HoSSA, HoCA, as well as relevant HQ departments and regional management.
External relations
In coordination with the Country Director, DCDP represents PIN in national and international events, meetings with donors, government partners, international organisations, local and national partners, regional and local authorities, other agencies, clusters, coordination bodies, etc. DCDP is alternate representing PIN in HCT.
Main Duties & Responsibilities
Program strategy development and representation Lead the development and execution of the program portfolio in line with PIN Ukraine Country Program Strategy. This responsibility includes in particular the following tasks:
- Develop and regularly revise programmatic framework, vision, and outcomes, including support in building the relevant organizational, technical and HR capacity under all strategic program pillars;
- Analyze the relevant strategic orientations and review their expected impact, relevance and sustainability to inform the future projects;
- Initiate and review related research, context analyses and assessments to inform PIN strategy, advocacy, program development and implementation, and ensure timely sharing and circulation of relevant information to other PIN departments and external stakeholders;
- Network with a diversified range of local and international actors relevant to PIN programming, including donors, local and international organisations, coordination fora, WG, TF, Clusters and others;
- Identify strategic entry points and new approaches in line with a longer-term strategy, including recovery and development agenda;
- Develop models of action, propose pilots and formulate projects in cooperation with CD, DCDSO, HoCA;
- In close cooperation with CD, engage with relevant donors for funding opportunities, identify opportunities for new and alternative funding streams and lead the project proposals development accordingly;
- Review project proposals and actively participate in proposal development;
- In close cooperation with the Advocacy and Communication Director, participate in advocacy efforts on the relevant themes;
- Contribute to the principled and streamlined process of proposal development, through early identification of needs and possible response strategies, participation in Go-No Go decision-making with management team, proposal development support;
- Within the framework of the proposal development process, actively contribute content into new proposals, collaboratively working with the whole program team and other relevant departments.
Senior management
- Participation in senior management meetings of the CP and strategic decision making, including incident and crisis management;
- Providing leadership support to program management team;
- Ensures the regular revision of the existing programme country strategy and its operationalization;
- Ensure that the overall program is designed, managed and implemented in conformity to People in Need’s policies, strategy and guidelines and appropriate to program needs;
- Support the development of an organizational culture that reflects PIN’s values, promotes accountability, safeguarding, and high performance, encourages a team culture of learning, creativity and innovation, and frees up people to deliver outstanding.
Portfolio management
- Ensure effective and focused on quality management of PIN’s program through line management of the program team, oversight of key processes and indicators, and reporting;
- Ensure that country program have sound implementation strategies and work plans;
- Ensure that projects meet high standards in terms of quality, and that appropriate technical standards are in place;
- Ensure humanitarian principles, conflict sensitivity, gender, protection and inclusion, environmental sustainability other cross-cutting themes as relevant are followed, and mainstreamed in all program, as well as the program strategic plans;
- In cooperation with program management, anticipate and mitigate risks and provide ad-hoc support through trouble shooting and addressing identified bottlenecks;
- Timely identify and determine the need for external support and involve new expertise as required to support country program development/improvement/strategy, and line managed teams in various phases of the program management;
- Ensure timely and adequate information exchange for grants’ tracking, proposal development, donor liaison and compliance, and for contributions to audits;
- Ensure timely and high-quality contribution to reporting to clusters, other coordination forma, donors and HQ from program teams, oversee data management for developing and maintaining the highest standards of data management, protection and sharing;
- Ensure effective cooperation with the MEAL Department to support an adequate monitoring, evaluation, accountability and learning system, and good practices, as well as supports timely implementation of recommendations developed;
- Coordinate with Communication and Advocacy team for the i…